Packing slip · Compliance matrix
RFQ 12444126Q0057 — Janitorial Services, Grandfather Ranger District West, Pisgah National Forest
Live posting · closes Sep 14, 2026
6required submission documents
4recreation sites in scope
90days offers must stay firm
LPTAlowest price technically acceptable
How to read this slip
Every line is one demand the solicitation makes, cited to the page or section that makes it. The right-hand column is where the demand gets answered. Under LPTA there are no points — every line is pass/fail, and only the lowest-priced quote gets its technical read first.
Section A — Required submission documents (52.212-1 addendum, p.9)
The solicitation's own words: proposals may be deemed unresponsive if these documents are not provided at the time proposals are due.
| Req | What the posting demands | Where it goes | Packed |
|---|---|---|---|
| D-1p.9 · item 1 | Signed SF 1449 and any subsequent modifications — with company name, UEI, point of contact, email, and phone completed. | Doc 1 — signature by an official who can bind the company; Amendment 0001's SF 30 rides with it (see A-1 below). | Doc 1 |
| D-2p.9 · item 2 | Technical approach demonstrating a clear understanding of the requirement — the solicitation stresses that the sites are geographically remote and have historically presented challenges in recruiting and retaining adequate staffing. | Doc 2 — address SOW §3.0, §4.0, and §5.0 directly; the evaluation section names those three sections as what must be answered. | Doc 2 |
| D-3p.9 · item 3 | Attachment 1 — Schedule of Items, priced for every line item. The Government makes one award; to be responsive, contractors must submit pricing for all items (p.8). | Doc 3 — the Excel schedule, no blank lines. Amendment 0001 corrected Old Fort Gateway to 2x/week — price the corrected version. | Doc 3 |
| D-4p.9 · item 4 | Attachment 5 — Subcontractor Consent Form: the proposal is deemed unresponsive if a subcontractor will be used without this form, and it must acknowledge whether or not a subcontractor will be used at all. | Doc 4 — file it even when self-performing; the whether-or-not acknowledgment is the requirement. | Doc 4 |
| D-5p.9 · item 5 | Attachment 6 — Past Performance Information Worksheet, or an equivalent document. | Doc 5 — the evaluation may also pull USDA records and CPARS; a "neutral" rating for no record is acceptable by rule (p.8). | Doc 5 |
| D-6p.9 · item 6 · SOW p.5–6 · Q&A #6 | List of biobased products, due with the quote: product name, manufacturer, cost, and intended use for each (format free per the Q&A). A complete list with estimated quantities follows within 30 days of award. | Doc 6 — the four fields per product come from the Government's own Q&A answer; missing fields invite a responsiveness question. | Doc 6 |
Section B — Mechanics, amendment, and conduct
| Req | What the posting demands | Where it goes | Packed |
|---|---|---|---|
| A-1SF 30 · Amd 0001 | Amendment 0001 (8/13/2026) must be acknowledged before the offer deadline, and its continuation sheet asks the offeror to answer three affirmations: understanding that the locations are remote West Zone sites (Curtis Creek Campground, Catawba Falls Trailhead, Old Fort Picnic Area, Old Fort Gateway Trailhead); that a janitor is employed or committed by name (or self-performing); and that cleaning will follow the SOW §5.0 frequencies. | Doc 1 — completed SF 30 with the Yes/No blocks answered and the janitor named where applicable. | Doc 1 |
| A-2p.9 | Offers firm for 90 calendar days from the receipt date. | Doc 1 — no separate statement needed beyond the signed offer; price accordingly. | Doc 1 |
| A-3p.9 | Questions by email to the contract specialist, due September 8, 2026, 12:00 p.m. ET, with the solicitation name and number as the subject line. | Handling — one round of Q&A has already been issued (Attachment 7); read it before asking. | Handling |
| A-4p.10 · 52.204-7 | Active SAM registration (52.204-7 applies, checked provision list). | SAM.gov record — current before submission. | Gate |
| A-5p.3 · Q&A #1 | No formal site visit is scheduled or mandatory — but the Government strongly encourages independently visiting the publicly accessible sites to assess travel logistics and equipment needs, particularly where water is lacking. | Handling — all four sites are public and reachable without escort or notification (Q&A #5). | Handling |
Section C — Statement of Work lines the technical approach must answer
The technical approach is evaluated against SOW §3.0, §4.0, and §5.0 (p.8). These are the lines inside them — and in §1–§2 and §7 — that a credible approach visibly covers.
| Req | What the posting demands | Where it goes | Packed |
|---|---|---|---|
| S-1SOW §5.0 | Service frequencies by site: Curtis Creek Campground 2x/week (Thu, Mon) through Dec 31; Catawba Falls Trailhead 4x/week (Thu, Sat, Sun, Mon) through Dec 31, then 3x/week (Thu, Sat, Mon) Jan 1 – Mar 31, 2027; Old Fort Picnic Area 1x/week (Thu); Old Fort Gateway Trailhead 2x/week (Thu, Mon). | Doc 2 — a per-site weekly calendar; the amendment's affirmation binds the offeror to exactly these frequencies. | Doc 2 |
| S-2SOW §3.1 | Restroom cleaning routine for vault toilets: floors, walls, receptacles, doors, cobwebs, garbage, toilet-paper dispensers refilled to capacity, bowls/seats and vault interiors/exteriors sanitized, hardware, graffiti removal (with COR-approved agent), exterior sweep including nests, exterior dirt/mildew, and reporting of repair needs. | Doc 2 — restate the routine as your task list per visit, not as adjectives. | Doc 2 |
| S-3SOW §3.2 | Garbage collection per schedule from all receptacles (bear-proof cans site-by-site: 18 at Curtis Creek, 6 at Catawba Falls, 2 at Old Fort Picnic, 4 at Old Fort Gateway, plus in-building cans); off-site disposal after each collection at an approved facility; liners replaced; monthly disinfectant wash; recycling sorted where present. | Doc 2 — disposal logistics and facility named; the Q&A confirms no volume history exists, so the estimate is the offeror's (Q&A #8). | Doc 2 |
| S-4SOW §2.1 | Catawba Falls Trailhead has no running water — the contractor must supply water. Curtis Creek, Old Fort Picnic, and Old Fort Gateway have water available. | Doc 2 — the water plan is the single most site-specific line in the quote; the Government flags it twice. | Doc 2 |
| S-5SOW §1.6 | Contractor work plan — weekly schedule and any planned subcontracting — submitted to the COR within 10 days of award. | Doc 2 — drafting it now makes the technical approach concrete and the post-award deliverable free. | Doc 2 |
| S-6SOW §2.5.2 · §7.1–7.2 | Personnel: biohazard cleaning by personnel qualified and certified per OSHA 29 CFR 1910.1030; a daily-operations supervisor reachable by phone and located within 2 hours' travel; a named qualified janitor list at purchase-order issue; backup coverage; at least one English speaker on site during staffing hours. | Doc 2 + Amendment affirmation — the janitor is named on the SF 30, so the staffing story must match it. | Docs 1·2 |
| S-7SOW §1.7 · §1.3 | Random Government inspections; deficiencies corrected before the end of the business day unless the Government approves otherwise in writing. Work proceeds on scheduled days even when they fall on Federal holidays. | Doc 2 — the correction commitment and holiday coverage stated plainly. | Doc 2 |
| S-8p.5 · 52.222-41/42 | Service Contract Labor Standards apply — wage determination 2015-4417 r32 (Attachment 4); the solicitation's informational equivalent rate: Janitor $16.26 + $5.55 fringe. Government furnishes toilet paper and trash bags monthly (SOW §4.1; pickup coordinated with USFS per Q&A #7); contractor furnishes everything else. | Doc 3 — labor at or above WD rates; supply runs and travel priced in (SOW §6.0 puts all transportation on the contractor). | Doc 3 |
Evaluation — how the award is decided (p.8–9)
| Factor | What the evaluators check | Rating | Won in |
|---|---|---|---|
| Pricep.8 · FAR 12.204 | All line items priced (missing lines can exclude the quote); total evaluated for fair and reasonable. | F/R | Doc 3 |
| Technical acceptabilityp.8 | Acceptable/unacceptable: a sound, compliant approach covering SOW §3.0–§5.0; a detailed explanation of anything that cannot be accomplished — with the warning that award is intended without discussions, so exceptions may render the quote unacceptable. | A/U | Doc 2 |
| Past performancep.8 | Acceptable / neutral (no record) / unacceptable — from the worksheet, USDA records, and CPARS. | A/N/U | Doc 5 |
| Methodp.9 | LPTA in strict price order: only the lowest-priced quote is read for technical acceptability; if it fails, the next lowest is read, until an acceptable one is found. | — | All docs |
The annotated outline — six documents, in the solicitation's own order
Doc 1
Signed SF 1449 + SF 30 amendment acknowledgment
Both signatures, the three amendment affirmations answered, the janitor named (D-1, A-1). The 90-day validity rides on the signed offer (A-2).
Doc 2
Technical approach
Per-site calendar to §5.0, the vault-toilet routine, the Catawba Falls water plan, disposal logistics, staffing with the 2-hour supervisor and named janitor, same-day correction commitment (D-2, S-1 – S-7). The remoteness-and-staffing story is what the solicitation says it wants demonstrated.
Doc 3
Attachment 1 — Schedule of Items
Every line priced at the amendment-corrected frequencies, WD 2015-4417 labor, travel and water hauling inside the rates (D-3, S-8).
Doc 4
Attachment 5 — Subcontractor Consent Form
Filed regardless — the form's whether-or-not acknowledgment is itself the responsiveness requirement (D-4).
Doc 5
Attachment 6 — Past Performance Worksheet
Similar-scope references; a first-time bidder takes "neutral" by rule rather than padding (D-5).
Doc 6
Biobased product list
Name, manufacturer, cost, intended use for each product — the Government's own four-field answer key (D-6).
Packing slip format v1 · prepared by BidPacked from the published solicitation (SF 1449 + SOW + Amendment 0001 + Q&A) · sources cited by page and section
Live posting · closes Sep 14, 2026